The University of Calgary Ballroom Dance Club is a non-profit organization, run by elected officials, who rely on a large contingent of volunteers to assist in different ways, one of which is by serving on a committee. The Club currently has four standing committees and one ad hoc committee whose volunteer members spend many hours working on making the club better.
The following is a brief description of the various committees and their responsibilities and a list of the volunteers who deserve your recognition:
The Bylaws Committee is responsible for reviewing and recommending changes to the Club Bylaws. The committee makes recommendations for change and submits these to the Executive for approval. Once approved by the executive, the recommendations are presented to the membership at large to be voted on at a General Meeting. The Bylaws Committee is a standing committee not subject to disbanding by the Club, and is independent from the Executive, which can appoint a representative to the committee to act as a liaison and to participate as a member of the Committee.
Committee chair is: Tibor Káldor
The Elections Committee is a standing committee, responsible for organizing and monitoring all Club elections. Once an election is called, the committee receives nominations which are then submitted to the Executive Board for approval. The committee arranges and monitors campaigning after nominations close, and then facilitates voting week. When the polls close, the committee counts the ballots and submits the results to the Board. This committee is independent from the Executive, and does not have an Executive member on the committee, but an Executive liaison is normally appointed for communication purposes.
Committee chair is: Doug Hughes
The Audit Committee is a standing committee, responsible for reviewing and then commenting on the Annual Financial Statements at the AGM. The committee has no executive members, and is independent from the Executive. The Treasurer is the principal point of contact for communication purposes.
Committee chair is: Murray Kobe
The Music Committee is a standing committee, responsible for making suggestions to the Executive to ensure the musical inventory is current and for the maintenance or replacement of audio equipment. This committee may engage in various fund raising activities. The committee includes a representative from the Executive, and is directed by the Executive.
Committee chair is: Paul Varro
The Website Committee is an ad hoc committee, responsible for designing and updating the website, and for ensuring website content is suitable and current. This committee is also responsible for the implementation and maintenance of the online registration system, and for providing membership and financial data to the Club Treasurer. This committee must include an Executive member.
The Promotions Committee is as ad hoc committee, responsible for promoting the Club to the public, with the goal of increasing membership by retaining current members and attracting new members. The committee includes a representative from the Executive, and is directed by the Executive.